Digital Harbor Foundation is HIRING an Administrative Coordinator!

 

Qualifications • At least 3 years of administrative assistance experience, preferably with C-Suite Executives • Experience in nonprofits, education, or technology is highly valued • High level of interpersonal and ethical skills to handle sensitive and confidential information, situations, and documentation • Superb verbal and written communication skills with attention to detail in composing and editing materials • Ability to work independently, including managing multiple deadlines and proactively identifying and completing tasks • Ability to collaborate on informal and formal team-based projects • Proficient with Google Suite (Sheets, Docs, Slides)

Responsibilities • At Digital Harbor Foundation, the Administrative Coordinator is responsible for supporting the Deputy Director and Development Director in a timely and professional manner • Main duties will include support in processing inbound communications, coordinating meetings, organizing the Deputy Director’s and Development Director’s calendars, creating agendas, tracking action items, and handling physical mail for Digital Harbor Foundation’s Tech Lab • To be successful in this role they should be proactive, meet deadlines, and communicate effectively in order to identify and address the needs of the Deputy Director and Development Director, and perform administrative tasks to ensure the organization’s workflow runs smoothly • This position is primarily remote with occasional in-office visits to the Baltimore, MD office to handle mail approximately two times per week • Communication: Composes and prepares correspondence, which at times may at times be sensitive and/or confidential • Processes in-bound communications and prioritizes items for review by Deputy Director and Development Director • Communicates directly, and on behalf of the Deputy Director and Development Director with donors, staff, and others • Follows up on contacts made by the Deputy Director and Development Director and supports the cultivation of ongoing relationships • Communicates and collaborates with the Executive Assistant to address tasks from Deputy Director, Development Director, and Senior Management • Scheduling & Planning: Arranges travel plans, itineraries, and other logistics as beneficial for Deputy Director and Development Director as requested • Plans, coordinates, and ensures the Deputy Director’s and Development Director’s schedules are followed and respected to provide ability for focus, and appropriate preparation for access to Deputy Director’s and Development Director’s time • Project Management: Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Deputy Director and/or Development Director, including creating draft recommendations where appropriate • Reviews items for completeness before review by Deputy Director and/or Development Director • Works closely and effectively with the Deputy Director and Development Director to keep them well informed of upcoming commitments and responsibilities, following up appropriately • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures • General Administrative Support • Distribution & Organization: Retrieve, sort, and disseminate mail as appropriate in our Baltimore office • Maintain an efficient filing system for storage and classification of digital documents • Documentation: Compile and distribute meeting minutes to attendees in a timely manner • Prepare spreadsheets and reports when requested • Procurement: Assist in the ordering of supplies and technology for the office and employees • Communication & Support: Assist with office communication such as memos, forms, emails, etc • Assist the Operations Manager with administrative tasks as requested Benefits • The salary range for this full-time position is $45-50k, commensurate with experience • In addition to a competitive salary, Digital Harbor Foundation offers a generous benefits package: • Health, Dental and Vision Insurance (Digital Harbor Foundation pays 100% of the premium for employees!) • Health Savings Account • Flexible Savings Account • Paid Life Insurance • Paid Short-term & Long-term Disability • 401k Retirement Plan with 6% Match • 15 Days Paid Time Off • 14 Paid Holidays • Pay: $45,000.00 - $50,000.00 per year

Full description

At Digital Harbor Foundation, the Administrative Coordinator is responsible for supporting the Deputy Director and Development Director in a timely and professional manner. Main duties will include support in processing inbound communications, coordinating meetings, organizing the Deputy Director’s and Development Director’s calendars, creating agendas, tracking action items, and handling physical mail for Digital Harbor Foundation’s Tech Lab. The ideal candidate has previous experience as an Administrative Coordinator and is familiar with office management technologies. To be successful in this role they should be proactive, meet deadlines, and communicate effectively in order to identify and address the needs of the Deputy Director and Development Director, and perform administrative tasks to ensure the organization’s workflow runs smoothly. Digital Harbor Foundation is dedicated to fostering learning, creativity, productivity, and community through education with a vision of digital equity for everyone. Driven by our sincere belief that access to opportunity is a basic right, we take bold yet practical actions to support making a better future now. Through a portfolio of projects that are focused on developing leadership within communities, we support those closest to challenges to take deliberate actions based in design-thinking approach, backed by data analysis, grounded in a practice of collective impact, and driven by a commitment to racial equity. Education and Experience Requirements

• At least 3 years of administrative assistance experience, preferably with C-Suite Executives.
• Experience in nonprofits, education, or technology is highly valued.
  

Knowledge, Skills and Abilities

•  High level of interpersonal and ethical skills to handle sensitive and confidential information, situations, and documentation.
• Superb verbal and written communication skills with attention to detail in composing and editing materials.
• Ability to work independently, including managing multiple deadlines and proactively identifying and completing tasks.
• Ability to collaborate on informal and formal team-based projects.
• Proficient with Google Suite (Sheets, Docs, Slides).

Familiarity and relationships within the Baltimore metro region are a plus. Additional Notes This position is primarily remote with occasional in-office visits to the Baltimore, MD office to handle mail approximately two times per week. Role and Responsibilities 1. Deputy Director and Development Director Administrative Support

• Communication: Composes and prepares correspondence, which at times may at times be sensitive and/or confidential. Processes in-bound communications and prioritizes items for review by Deputy Director and Development Director. Communicates directly, and on behalf of the Deputy Director and Development Director with donors, staff, and others. Follows up on contacts made by the Deputy Director and Development Director and supports the cultivation of ongoing relationships. Communicates and collaborates with the Executive Assistant to address tasks from Deputy Director, Development Director, and Senior Management.
• Scheduling & Planning: Arranges travel plans, itineraries, and other logistics as beneficial for Deputy Director and Development Director as requested. Plans, coordinates, and ensures the Deputy Director’s and Development Director’s schedules are followed and respected to provide ability for focus, and appropriate preparation for access to Deputy Director’s and Development Director’s time.

Project Management: Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Deputy Director and/or Development Director, including creating draft recommendations where appropriate. Reviews items for completeness before review by Deputy Director and/or Development Director. Works closely and effectively with the Deputy Director and Development Director to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Prioritizes conflicting needs; handle matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. 2. General Administrative Support

• Distribution & Organization: Retrieve, sort, and disseminate mail as appropriate in our Baltimore office. Maintain an efficient filing system for storage and classification of digital documents.
• Documentation: Compile and distribute meeting minutes to attendees in a timely manner. Prepare spreadsheets and reports when requested. Procurement: Assist in the ordering of supplies and technology for the office and employees.

• Communication & Support: Assist with office communication such as memos, forms, emails, etc. Assist the Operations Manager with administrative tasks as requested.

Other Duties Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time or new ones may be assigned, with or without notice. Compensation The salary range for this full-time position is $45-50k, commensurate with experience. In addition to a competitive salary, Digital Harbor Foundation offers a generous benefits package:

• Health, Dental and Vision Insurance (Digital Harbor Foundation pays 100% of the premium for employees!)
• Health Savings Account
• Flexible Savings Account
• Paid Life Insurance
• Paid Short-term & Long-term Disability  Retirement Plan with 6% Match
  
• 15 Days Paid Time Off
• 14 Paid Holidays
• A detailed cover letter outlining your qualifications for the position along with your resume is required. Interviews will be conducted virtually. Digital Harbor is an equal opportunity employer. Job Type: Full-time Pay: $45,000.00 - $50,000.00 per year

Digital Harbor Foundation is dedicated to fostering learning, creativity, productivity, and community through education with a vision of digital equity for everyone. Driven by our sincere belief that access to opportunity is a basic right, we take bold yet practical actions to support making a better future now. Through a portfolio of projects that are focused on developing leadership within communities, we support those closest to challenges to take deliberate actions based in design-thinking approach, backed by data analysis, grounded in a practice of collective impact, and driven by a commitment to racial equity. Education and Experience Requirements

• At least 3 years of administrative assistance experience, preferably with C-Suite Executives.
• Experience in nonprofits, education, or technology is highly valued. Knowledge, Skills and Abilities 
• High level of interpersonal and ethical skills to handle sensitive and confidential information, situations, and documentation.
• Superb verbal and written communication skills with attention to detail in composing and editing materials.
• Ability to work independently, including managing multiple deadlines and proactively identifying and completing tasks.
• Ability to collaborate on informal and formal team-based projects.
• Proficient with Google Suite (Sheets, Docs, Slides).
• Familiarity and relationships within the Baltimore metro region are a plus.

Additional Notes This position is primarily remote with occasional in-office visits to the Baltimore, MD office to handle mail approximately two times per week. Role and Responsibilities 1. Deputy Director and Development Director Administrative Support Communication: Composes and prepares correspondence, which at times may at times be sensitive and/or confidential. Processes in-bound communications and prioritizes items for review by Deputy Director and Development Director. Communicates directly, and on behalf of the Deputy Director and Development Director with donors, staff, and others. Follows up on contacts made by the Deputy Director and Development Director and supports the cultivation of ongoing relationships. Communicates and collaborates with the Executive Assistant to address tasks from Deputy Director, Development Director, and Senior Management. Scheduling & Planning: Arranges travel plans, itineraries, and other logistics as beneficial for Deputy Director and Development Director as requested. Plans, coordinates, and ensures the Deputy Director’s and Development Director’s schedules are followed and respected to provide ability for focus, and appropriate preparation for access to Deputy Director’s and Development Director’s time. Project Management: Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Deputy Director and/or Development Director, including creating draft recommendations where appropriate. Reviews items for completeness before review by Deputy Director and/or Development Director. Works closely and effectively with the Deputy Director and Development Director to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. 2. General Administrative Support Distribution & Organization: Retrieve, sort, and disseminate mail as appropriate in our Baltimore office. Maintain an efficient filing system for storage and classification of digital documents. Documentation: Compile and distribute meeting minutes to attendees in a timely manner. Prepare spreadsheets and reports when requested. Procurement: Assist in the ordering of supplies and technology for the office and employees. Communication & Support: Assist with office communication such as memos, forms, emails, etc. Assist the Operations Manager with administrative tasks as requested. Other Duties Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time or new ones may be assigned, with or without notice. Compensation The salary range for this full-time position is $45-50k, commensurate with experience. In addition to a competitive salary, Digital Harbor Foundation offers a generous benefits package: Health, Dental and Vision Insurance (Digital Harbor Foundation pays 100% of the premium for employees!) Health Savings Account Flexible Savings Account Paid Life Insurance Paid Short-term & Long-term Disability 401k Retirement Plan with 6% Match 15 Days Paid Time Off 14 Paid Holidays A detailed cover letter outlining your qualifications for the position along with your resume is required. Interviews will be conducted virtually. Digital Harbor is an equal opportunity employer. Job Type: Full-time Pay: $45,000.00 - $50,000.00 per year
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